Itinerary: June 24-29, 2026

Setup day:

9:00 am – 6:00 pm 

Event Setup & Preparation

All volunteers are warmly welcomed and greatly appreciated as we prepare the space and bring this experience to life. Please feel free to arrive at any time during the day and dress comfortably. Thank you for being the magic behind the magic.

3:30 pm - 5:30 pm

Mastering Event Registration, Marketing, & Communication
Facilitated by Liz Ruch
Located: Board Room: Boone County Courthouse, 1st Floor

Link: Boone County Administration Building, 2950 Washington St, Burlington, KY 41005  

Add-On - Master the Art of Event Registration, Marketing & Communication Workshop (Additional cost to attend this workshop - See info)

7:00 pm - 8:30 pm

ICEBREAKER: Sponsored by The Sleigh Society

Party held in: Marriott Residence Inn, Lobby   Location: 2811 Circleport Dr, Erlanger, KY 41018

The PJ party and Reindeer Games Attire: Super casual or wear your PJ’s for fun!

Main Hotel Lobby, two events hosted by The Sleigh Society: Santa Paul Smith and Minty the Elf

• (1) Mrs. Claus’ Pajama Party - Designed to teach “Mrs. Claus’ Tuck-Ins” while having fun.
• (2) Santa’s Reindeer Games - A training event to teach crowd engagement and fun activities for corporate events and home visits.

Also happening along with Icebreaker: 

North Pole Swap Shop: Bring your gently used items, clean and ready to wear and sell. No vendor fee. 

**Lizzie Claus Casuals is graciously donating all thrifted items at the Swap Shop sales to WWOCS! There will be HUNDRED’S of items ready for you to wear or use. (A few conference ready outfits, dresses, and gowns will be available.)

*General schedule. Subject to change 

Daily attire: Nice jeans and a nice shirt are perfect, Cute, Claus Casuals.

8:00 am - 8:15 am Daily Overview: What to Expect, What to Get Out of Today

8:15 am - 8:45 am TBD

8:45 am - 9:15 am Humanity in Clausing and the Habitual Performer, presented by Cat Ellen, CPW

9:15 am - 10:15 am Gig/Business Management and Record Keeping, presented by Cat Ellen, CPW

10:15 am - 10:30 am Break

10:30 am - 11:30 am Financial Literacy, presented by Ann Donley and George Grasic

11:30 am - 11:45 am Room Reset

11:45 am - 1:15 pm Buffet Lunch, Vendor Show & Authors Showcase: George Smithers, Pamela McColl, Santa True, Shirley Wenner

1:15 pm - 1:30 pm Breakout Session Directions & Movement

***(1:30 pm - 6:00 pm Advanced Level Breakout Sessions)***

1:30 pm - 2:30 pm Cut & Style Class for Professional Costuming & Raincoat Customization, Tracy Pierce & Rachel King & Natasha Coley

2:30 pm - 2:45 pm Pro Measurements for Professional Costuming w/ Professional   Measurements & Raincoat Customization 

2:45 pm - 3:00 pm Break 15 min

3:00 pm - 3:30 pm Proclaiming Your Look: Styling of Your Hair - Shape, Cut, and Style for the Professional Performer Missy Boggs: Snow on the Roof

3:30 pm - 4:00 pm Roving Claus - Props-lite Storytelling for Child Engagement, 

Tracy Pierce 

4:00 pm - 4:30 pm  Health Matters, Amanda Spaulding 

4:30 pm - 5:00 pm  Safety First, Security Always, Trish Parris 

5:00 pm - 5:15 pm  Break 15 min 

5:15 pm - 6:00 pm  Leading Ladies Panel, Deann Wenz and Rachel King Moderators 

6:00 pm   Dinner on your Own

1:30 pm - 2:00 pm Professional Cut & Styling: YOUR Hair: Break Out Sessions 30 min

(Choose A, B, or C)

• A. The Cut and Style that Shows You’re a Pro: Styling and Whitening Processes for Your Beard and Hair - Shape, Cut, and Style for Natural Beards and Hair, Missy Boggs (Snow on the Roof) 
• B. Professional Styling: Mastering the Management Process: the 20 Best Practices Optimize Beard Performance, presented by George Smithers (The Santa George Beard Care System)
• C.  Professional Designer Beard Santa’s:  Cut, Style, and Application Processes using the Designer Beard and Hair as a Professional Performer, Ronnie King 

2:00 pm - 2:30 pm Branding Defines YOU: Professional Styling/Outfitting: George Smithers 

2:30 pm - 3:00 pm Pro Measurements for Professional Costuming: w/ Professional Measurements & Raincoat Customization, ________ 

3:00 pm - 3:15 pm Break 15 min

3:15 pm - 3:45 pm Courage to Claus: The Courage to Go Pro and Serving as an Advanced Performer, Ronnie King 

3:45 pm - 4:00 pm Santa America: Paul Smith: Compassion Training: The Art of Human Understanding,  a Shared Story 

4:00 pm - 4:45 pm On-the-Job Must Knows: From the Baseline Program to Customized Programming, Moderator: Men’s Forum 

4:45 pm - 5:00 pm Break 15 min

5:00 pm - 6:00 pm  A Moment with Phil, Open Forum, Phil Wenz 

6:00 pm   Dinner on your Own

1:30 pm - 2:30 pm The Art of Elfing

2:30 pm - 3:00 pm  Proclaiming Your Look: Styling of Your Hair and Use of Designer Pieces or Prosthetic Aides: This Block includes Styling Your Hair - Shape, Cut, and Style, and also, Character enhancements such as use of Prosthetics, and Hair for the Professional Performer Minty the Elf

3:00 pm - 3:30 pm  Courage to ELF - Minty the Elf 

3:30 pm - 4:00 pm On-the-Job Must Knows, From the Baseline Program to Customized Programming 

6   Dinner on your Own

*General schedule. Subject to change 

Sunday Attire: Wear casual conference attire to the event. 

• Bring your ENTIRE SUIT/COSTUME (This is a Live Event, be prepared to wear your Full Performance Formal Claus/Elf Suits) for formal professional portraits and formal Claus/Elf event at the end of the day.
  • You will be in full dress for the afternoon foster family Meet & Greet. You can get dressed in the dressing areas or restrooms. 

8:00 am - 8:15 am - Daily Overview: What to Expect, What to Get Out of Today

8:15 am - 9:45 am The Claus Experience: Program Development for Your Christmas Season,  presented by Santa True: Home Visit, Corporate Party, Tree Lightings, High-Volume, Charity Events, Photography Events. 

Others: Stage Claus, Schools and Libraries, Malls, Daycares and Senior Centers 

9:45 am - 10:30 am Media Professionalism and Live Event Training, Santa True & Rachel King

10:30 am - 10:45 am Break

10:45 am - 12:30 pm Meet the Masters and Live Demonstrations

12:30 pm - 3:45 pm Multi-Event Period on Rotational Assigned Schedules:

1. Charcutterie Lunch and Dress for Professional Photos
2. Professional Photos in Live Studios & Photography Training
3. Grande Spectacular Event Prep

3:45 pm - 4:00 pm  Break

4:00 pm   Group Photo and Final Pinning Ceremony

4:30 pm - 6:00 pm The Christmas Grande Spectacular Grande March and Meet and Greet
With Special Guests: Foster Families! [see link]

We will meet and work with them directly as we provide a hands-on Magical Claus Experience. One Claus or Couple per family will greet and escort their family through an entire North Pole Experience!

6:00 pm  Closing Ceremony

*General schedule. Subject to change